Make a Referral

UW Health Rehabilitation Hospital

Main Phone Number:

(608) 592-8100

Admissions Coordinator:

(608) 592-8111

Admissions Fax:

(888) 780-3389

5115 N. Biltmore Lane

Madison, Wisconsin 53718

Admission for acute inpatient rehabilitation at the UW Health Rehabilitation Hospital in Madison, Wisconsin, requires the patient to meet certain qualification requirements. A clinical liaison with UW Health Rehabilitation Hospital will work with you or your loved one to coordinate that review process.


Previous medical history, current medical conditions and the need and ability to participate in intensive multidisciplinary therapy determine whether a patient can be accepted to the Rehabilitation Hospital.


Patients are admitted primarily from acute hospital settings, such as UW Hospital and Clinics and UW Health at The American Center. While we are certainly part of the UW Health continuum, we welcome and accept patients from outside referring facilities, as well. In addition to referrals from acute hospitals, we also welcome referrals for patients in many other settings, such as home or skilled nursing facilities.


How to Refer a Patient


Patients admitted to UW Health Rehabilitation Hospital are referred by physicians throughout Wisconsin and the Midwest region. We accept referrals for patients referred from acute care hospitals, long-term care facilities, skilled nursing and assisted living facilities, long-term acute care hospitals, surgery centers, physicians' offices and sub-acute care facilities, as well as patients currently residing at home or referrals for patients in the emergency room.


Patients may be referred by a physician, a case manager, family members or other health care professionals. If you are making a referral for yourself or a family member, we recommend that you or your loved one contact our admissions coordinator to initiate a referral. Otherwise, your case manager at the hospital can assist you with this referral process.


At the time the referral is made, our clinical liaison from UW Health Rehabilitation Hospital will begin the medical and functional review process. The liaison will review medical records obtained from the hospital. This liaison will serve as a primary contact person for you as well as the referral source. Upon gathering all needed info, our liaison will contact our medical director to review your situation for possible admission to the Rehabilitation Hospital.


During our review process, our liaison may ask very specific questions regarding the patient's illness or injury, their prior abilities as well as the discharge plan. Please keep in mind these questions are not meant to be intrusive. The intent of these questions is to help our staff begin to prepare for the discharge plan during the patient's stay with us for rehabilitation. The more we know up front, the better chance we may have at maximizing the transition to home.


If you believe you or your loved one would benefit from our level of care and are interested in having an assessment completed, please contact our admissions coordinator at (608) 592-8111. If you are a case manager or discharge planner and would like to fax clinical information to initiate the review process, please fax the referral packet to our admissions coordinator at (888) 780-3389.


Admission Criteria


Health insurers, like the Center for Medicare and Medicaid Services (CMS) hold very specific guidelines that we must follow for criteria for our acute inpatient rehabilitation level of care. Below is the criteria we look for:

  • Need an intensive inpatient hospital rehabilitation program
  • Need close medical management by a rehabilitation physician
  • Need 24-hour rehabilitation nursing
  • Need an integrated multidisciplinary coordinated team approach to rehabilitation
  • Be able to actively and willingly partake in and benefit from an intensive rehabilitation program, consisting of a minimum of 15 hours of skilled therapy per week (averaging out to 3 hours of therapy per day between physical therapy, occupational therapy, speech and language pathology)
  • Demonstrate the potential for significant practical improvement
  • Have realistic goals requiring inpatient rehabilitation
  • The patient should have no significant medical issues that would jeopardize the patient’s well-being if he or she actively participates in an intensive rehabilitation program, or prelude full participation
  • The patient and family (if applicable) are in agreement with the admission and the rehab plan of care