Volunteer Contact Information
Thank you for volunteering with UW Health. We appreciate the time and commitment that you provide to our patients, visitors and staff. If you have any questions or concerns, please do not hesitate to contact our office.
Current volunteers are subject to regulatory requirements for annual Safety and Infection Control (SIC) training, flu shots and TB screening. Descriptions of these requirements and forms to update them can be found in the links below. UW Health provides free flu shots each fall. The schedule and more information is posted below. Starting in August 2016, volunteers can fill out the Annual TB Update form in lieu of an annual TB skin test. If you have ever had a positive TB skin test in the past, you should fill out and submit the History of a Positive TB Skin Test Form instead. If you have questions regarding flu shots or TB tests please contact Employee Health Services at (608) 263-7535. If you are not sure if your compliance is up-to-date, please contact the Volunteer Services office at (608) 263-6046 or firstname.lastname@example.org.
2018 Influenza Vaccination Requirements
- All UW Health employees, faculty, students and volunteers are required to receive an influenza vaccination. This can be done free of charge with their name badge at one of these clinics: 2018 Schedule (pdf)
- Employee Health Services will be offering the high-dose influenza vaccination to volunteers 65 years of age and older
- Only those with a completed medical waiver for a medical contraindication will be exempt from receiving the vaccine
- If you have previously completed a UW Health Religious or Personal Conviction/Belief Waiver, you must either receive the influenza vaccine or re-complete this waiver in order to be compliant
- Due to the significant amount of resources needed for the Flu Vaccine and TB Skin Test Clinics, Employee Health Services cannot accommodate walk-in visits for annual TB skin tests or flu vaccines
- Please note that due to your volunteer health and personal health records being separate, Employee Health Services is unable to access your personal health records to see if you had your TB and/or influenza requirement conducted at a different UW Health location or outside of the organization. If you receive your flu shot elsewhere (UHS, your primary care clinic - even if it's a UW Health facility, Walgreens, CVS, etc.), please submit documentation to HREmployeeHealth@uwhealth.org or via fax to (608) 262-7284.
- If you have questions regarding flu shots or TB tests please contact Employee Health Services at (608) 263-7535.
Current Volunteer Resources
- Annual Safety and Infection Control (SIC) Packet (pdf)
- Safety and Infection Control (SIC) Test
- Annual Tuberculosis Risk Assessment Questionnaire (pdf) - Fill out this form if you have never had a positive TB skin test.
- Annual History of a Positive TB Skin Test Questionnaire (pdf) - Fill out this form if you have had a positive TB skin test in the past.
- Update Your Contact and Placement Information
Background Information Disclosure Form (pdf) - Needs to be updated every four years
Current Volunteer FAQ
- Who can I ask about anything pertaining to Volunteer Services?
- I don't have my name badge yet. Can I volunteer?
- What if I decide I can't volunteer anymore?
- Whom do I need to contact to change my volunteer placement/day/time?
- What do I do when I am unable to make my volunteer shift?
- Does my supervisor know....?
- Will I get a response from Volunteer Services faster if I e-mail and call? How long should I wait to receive a response?
- What do I do if I lose my name badge?
- Should I keep copies of my medical documentation?
Our staff is happy to answer any questions you may have. Our phone number is (608) 263-6046 and our e-mail address is email@example.com.
No. You cannot volunteer without your name badge for security reasons.
Please call or e-mail Volunteer Services to let us know. It is also important to let your supervisor know.
All changes to your volunteer shift should go through the Volunteers Services department, not your supervisor. To renew, extend or request a new placement fill out the online placement update form.
If it’s less than 24 hours’ notice, please phone the unit directly. You can find their number on the top of your position description. If you know more than 24 hours in advance that you will need to miss a shift, you should notify your supervisor via email as soon as possible and copy Volunteer.Services@uwhealth.org in on the email.
- Where to pick up my name badge?
- Where to buy a polo?
- How to use the sign-in computer?
- When I need to update my TB test?
No, not usually. For these questions and other similar ones, please contact Volunteer Services.
No, we would rather you don't do both as this will lead to delays because of the number of inquiries we receive. Please send us an e-mail or contact us by phone. E-mail is the preferred method of communication. Volunteer Services responds to e-mail and phone calls on a first-come, first-serve basis. Please allow up to five days for a response, as there are certain times of the year when the volume of inquiries makes it difficult to respond immediately.
If you lose your name badge, please let Volunteer Services know and be prepared to pay $12 to replace it.
Yes. Keeping copies of your medical documentation (such as TB tests, vaccine records and titers) will make it easier for you if you ever need to provide that documentation in the future for schools, jobs, or other volunteer organizations.