Overview
Know the basics
UW Health works closely with all vendors to ensure that vendor personnel register and pay necessary registration fees, are issued identification badges and are available to assist vendors when they visit our facilities. We also oversee the disciplinary process when UW Health policies are violated by vendor representatives.
For vendors in Wisconsin, call (608) 890-8505
Parking
Vendors are required to follow the parking guidelines outlined in Policy 11.19 when visiting any UW Health facility.
Registration and policies
Become a UW Health vendor
Vendors must register with the UW Health Vendor Liaison Office.
All vendors who work with UW Health must receive approval and be registered before entering a UW Health facility. To register as a vendor, the following steps must be completed:
Illinois
UW Health in northern Illinois uses VendorMate to manage all vendor relationships.
Please visit https://login.ghx.com/identity-service/login
Wisconsin
Read, complete and sign the following:
To request patient area privileges
Vendor representatives that request patient contact will need to submit documentation of the following:
Completion of the yearly University Hospital Safety and Infection Control training
Verification of a Criminal Background Check within the last four years
Verification of a Caregiver Background Check within the last four years
Vaccination against Coronavirus (COVID-19)
Vaccination against or documented immunity against measles, mumps and rubella
Vaccination against or documented immunity against varicella
Vaccination against or documented immunity against Hepatitis B or completion of the Hepatitis B Decline to Accept Form (pdf)
A negative tuberculosis skin test or proof of being non-infectious
Safety and Infection Control (SIC) testing for vendors
All vendors who request patient area privileges are required to complete UW Health's Safety and Infection Control (SIC) test annually.
To take the SIC test, please contact us at vlo@uwhealth.org.
After completing the SIC exam
Once you pass the exam, print the certificate and send it to the UW Health Vendor Liaison Office. If you have difficulty printing the certificate, a screen capture of the 100% scores on the modules will suffice.
Return all paperwork to:
In-person
UW Health Vendor Liaison Office
University Hospital
G5/140-1639
Mail*
UW Health Vendor Liaison Office
University Hospital
600 Highland Ave, G5/140 – 1639
Madison, WI 53792-1639
Email: vlo@uwhealth.org
Fax: (608) 890-8507
* If you are registering by mail, please do the following:
Clip a standard ID style photo to the first page of the registration. A passport-style photo is preferred. Do not send copies of federal or state identification. Any registrations with unsuitable photos will not be processed.
Clip a check for payment to the first page of the registration. The check must be made out for $250 to UWHCA (University of Wisconsin Hospital and Clinics Authority).
Do not send credit card information through the mail.
Allow 10 to 15 business days for the process to be completed and a badge to be mailed to you.
Questions
For questions about the functioning of the eLearning site, please email HRServiceCenterForms@uwhealth.org.
To request the use of scrubs
Illinois
Speak to your UW Health sponsor
Wisconsin
View the Scrubs Size Chart (pdf)
Pay a $2 scrub fee
Obtain a PIN from the VLO
Obtain scrubs from a scrub machine
Submit $299 to the VLO via check or credit card.
Instructions for research personnel in Wisconsin
Research or monitoring personnel are required to register with the Vendor Liaison Office (VLO) but are not required to pay the registration fee. Signing the confidentiality form is not a mandatory requirement for research personnel.
Please note that if research is not your only role and if you have any sales or marketing responsibility, you are required to both fully register with VLO and pay the required registration fee.
Research and/or monitoring personnel may register by any of the following means.
Download registration form (pdf) and mail it to the VLO office prior to arriving.
Stop by the VLO office G5/140 the day of arrival and register.
Send an email to the VLO office with your contact information.
On the day you arrive, give your current business card or registration form to the study coordinator you are working with and ask that they send it to the VLO at mail code 1639.
Related policies and topics
Other policies relevant to vendors
Do not call list
UW Health faculty and staff can place their names on a "Do Not Contact" list that serves as notice to all vendor representatives that they do not wish to be contacted by phone, fax or e-mail.
FAQ