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New Residents

Contact Information

Graduate Medical Education Office

(608) 263-0572

uwgme@uwhealth.org

 

Licensure

Department of Regulation and Licensing

Resident and Faculty Member Reviewing a DocumentWelcome to the University of Wisconsin Hospital and Clinics in Madison, Wisconsin.

 

The following information is intended for new residents to the UW Hospital and Clinics. If you cannot find what you are looking for, please contact the Graduate Medical Education Office.

 

Licensure Requirement

 

In the state of Wisconsin, all physicians beyond their first year of postgraduate training are required to be licensed.

 

Since you will have completed a year of postgraduate training, your appointment letter lists acquisition of a medical license as a requirement prior to beginning your training program at UWHC. As a PG-2 at UWHC, you must have a Temporary Education Permit (TEP) by your clinical start date.

Temporary Educational Permit

 

Application fee is $10. Make check payable to: WI Dept of Safety & Professional Services.

 

To Access the Application:

  1. Go to the Wisconsin Department of Safety and Professional Services web site
  2. Select Application Forms
  3. Select Health Professionals
  4. Select Physician
  5. Select Licenses/Permits/Registrations/Application Forms
  6. Select and print the Application for Temporary Education Permit (TEP)
  7. Select and print the Application for Convictions and Pending Charges, only if applicable
  8. The GME Office will complete the Affidavit of Hospital Authority when you send your application packet to us.

To Complete and Submit the Application:

  1. On Page 1 of the application, under Post-Graduate Training and Fellowships, in addition to previous training, list UWHC as indicated with your clinical start month/year:
    UWHC 600 Highland Ave Madison, WI 53792 XX /2014 to Present
  2. Page 4 will need to be notarized before inclusion with application materials.
  3. Include the following documents with your application materials:
  4. a. A copy of your medical school diploma with translation if applicable.
    b. Name Change - If you have had a name change since medical school, provide a marriage certificate, divorce decree or other appropriate documentation.
    c. ECFMG Certificate, if applicable
  5. Mail the application materials, to the following address:
    GRADUATE MEDICAL EDUCATION
    UW HOSPITAL & CLINICS
    600 HIGHLAND AVE H4/831-8320
    MADISON WI 53792-0001

TEP Limitations: This is a one-year temporary education permit until you obtain a full Wisconsin license. You may not use a DEA number with a temporary license and you may not do any moonlighting.

 

Full Licensure

 

If you have already passed Step 3 you may want to go ahead and apply for your full license.

 

Cost: The $150 fee is payable by personal check to: Safety & Professional Services. You will be reimbursed when the GME Office is notified that you are fully licensed.

 

The following provides a summary of the application process, including important points to ensure completion. Applicants need to plan ahead for full medical licensure as the process can take 30–60 days.

 

To Access the Application:

  1. Go to the Wisconsin Department of Safety and Professional Services web site
  2. Select Application Forms
  3. Select Health Professionals
  4. Select Physician
  5. Select Licenses/Permits/Registrations/Application Forms
  6. Select Application for Endorsement/Reciprocity
  7. Print each of the forms listed

To Complete and Submit the Application:

  1. Follow the instructions provided in Information for Completing Medicine and Surgery Application. These instructions are included among the printed forms (Item 7 above).
  2. Mail the application, the $150 fee and all other required forms and documentation to one of the following addresses:
REGULAR DELIVERY
DEPARTMENT OF SAFETY AND PROFESSIONAL SERVICES
MEDICAL EXAMINING BOARD
P.O. BOX 8935
MADISON WI 53708-8935

EXPRESS DELIVERY
DEPARTMENT OF SAFETY AND PROFESSIONAL SERVICES
MEDICAL EXAMINING BOARD
1400 E. WASHINGTON AVE
MADISON WI 53703 


Important points to ensure the application is fully completed

 

Note: This is not an all-inclusive list.

  1. On Page 1 of the application, under the Select only one code section, be sure to complete the specialty and the appropriate code. Find the code on Page 7 of the instructions provided in Information for Completing Medicine and Surgery Application.
  2. On Page 2 of the application, under Post-Graduate Training and Fellowships, in addition to previous training, list UWHC as follows with your clinical start month/year:
    UWHC 600 Highland Ave Madison, WI 53792 XX /2014 to Present
  3. Include with your application materials a copy of your medical school diploma. If you have had a name change since medical school, provide a marriage certificate, divorce decree or other appropriate documentation.
  4. Request a letter of verification of other medical licenses from each state you have been licensed. The letter(s) must indicate your date of birth, license number, date of issuance, and a statement regarding disciplinary actions. The letter(s) must be submitted directly to the DSPS from each state's licensing board (see mailing address on the first page).
  5. DOs: Request an official transcript from NBOME. Access your NBOME account at www.nbome.org, search on Transcript Request and request the Endorsement of Certification/Official Transcript. Transcripts must be mailed directly to the DSPS (see mailing address on the first page).
  6. Foreign-Trained Graduates: Request documentation for Endorsement of National Boards 1 and 2 for ECFMG Certification and Step 3 of USMLE. From the ECFMG web site under On-Line Services, request a status report that can be sent to the DSPS. ECFMG needs to send the documentation directly to the DSPS (see mailing address on the first page). Note: There is no fee for certification requests from ECFMG.
  7. Foreign-Trained Graduates: Include a copy of your ECFMG certificate with your application materials.

Other Notes

 

Medical License Renewal Dates

  • MD medical licenses expire October 31, on odd numbered year (10/31/2015)
  • DO medical licenses expire on February 28, on even numbered year (2/28/2016)

Please select from the following:

 

Benefits - GME

Additional UWHC Benefits and Services

 

Compensation

 

It is the objective of the University of Wisconsin Hospital and Clinics to maintain resident/fellow stipend levels at the mean of Midwest teaching hospitals. Annual stipend rates will be based on the mean levels reported in the Council of Teaching Hospitals annual survey and will be adjusted on a yearly basis as necessary.

 

Annual Stipend Rates for 2014-2015

  • PG 1 - $55,347
  • PG 2 - $57,393
  • PG 3 - $59,524
  • PG 4 - $61,714
  • PG 5 - $63,947
  • PG 6 - $66,114
  • PG 7 - $68,122

Determination of Stipends

 

A resident/fellow's annual stipend is stated in the letter of appointment. The stipend level is determined by counting the number of years after receiving an MD or DO (or equivalent degree) that have been spent in a training program accredited by the Accreditation Council for Graduate Medical Education that apply toward board certification in the current specialty. Residents may receive up to one additional stipend level for a chief resident year or non-accredited research year completed during their training at the University of Wisconsin Hospital and Clinics.

 

Required Training

Employment Requirements

 

Employment requirements to be completed prior to start date:

  • Acquisition of appropriate visa for the current training year (if applicable) by your start date
  • Acquisition of Wisconsin medical license by your clinical start date (see Medical Licensure Information for details)
  • Employment eligibility verification (I-9 form) within 3 days of your hire date to be coordinated by the GME Office
  • Completed pre-employment health assessment, urine drug screen and TB test by your clinical start date. View Employee Health Assessment (pdf) for additional information.
  • Completion of any additional training modules
  • Compliance with CPR and other life-saving training (refer to policy 9.35) within the first three months of employment. View Lifesaving Certification Requirements
  • Completion of the Background Information Disclosure (BID) form by your clinical start date. The form was included in your first mailing.
  • No disqualifying offenses disclosed on the BID form or background check. There is no time limit for this requirement.
  • Annual Safety and Infection Control within 30 days of your clinical start date. View Safety and Infection Control for more information.
  • Completion of Health Link training (UWHC electronic medical records) and other computer training by your clinical start date
  • Completion of Road to A Harrassment-Free Workplace session within first year of employment 

Resources

 

If you don't find the policy you are looking for, log into UConnect and search for GME Policies under the UWHC Policies archives