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GME Benefits and Services

Please Note

This information refers to benefits and compensation for UW Hospital and Clinics residents and fellows. For information about Family Medicine residency and fellowship benefits and compensation, go to the UW Department of Family Medicine site.

The following benefits and services are provided by the Graduate Medical Education Office.

 

Insurance - Disability and Liability

 

Disability Insurance

All residents and fellows are covered by a hospital-paid short and long-term disability plan. This plan protects you in the event you become ill or injured and are unable to work. Group premiums are completely paid by the hospital. A packet from Northwestern Mutual will be provided in your new hire packet with additional information. 

Liability Insurance

Comprehensive liability protection is provided for all residents for any training-related incident. Protection is granted for specific training activities approved by the Program Director and the UW Hospital and Clinics Risk Management Office for activities that take place outside the UW Hospital and Clinics. No protection is provided for activities outside the scope of the training program, such as moonlighting or unapproved electives not related to the program.

 

Medical Licensure

 

In the state of Wisconsin, all physicians beyond their first year of postgraduate training are required to be licensed. All PG-3s and up will be unable to begin their training program until they have full licensure.

The GME Office conducts a Licensing session in November of each year for PG-1s to assist them in completing their full licensure application. The GME office reimburses the application fee for this application if completed by July 1 of their PG 3 year. 

 

Tutorials

Full Licensure

  • Cost: $150 or $165 fee is payableby personal check to: Wisconsin Dept of Safety & Professional Services
  • Renewal: All MD medical licenses expire on October 31, every odd numbered year. All DO medical licenses expire February 28, every even numbered year. 

The following provides a summary of the application process, including important points to ensure completion.

 

To Access the Application

  1. Go to the Wisconsin Department of Safety and Professional Services website
  2. Select Application Forms.
  3. Select Health Professionals.
  4. Select Physician.
  5. Select Licenses/Permits/Registrations/Application Forms.
  6. Select Application for Endorsement/Reciprocity
  7. Print each of the forms listed.

To Complete and Submit the Application

  1. Follow the instructions provided in Information for Completing Medicine and Surgery Application. These instructions are included among the printed forms (Item 7 above).
  2. Mail the application, the fee, and all other required forms and documentation to the following address:

    Department of Safety and Professional Services Medical Examining Board
    P.O. Box 8935
    Madison, WI  53708-8935

    Express Delivery:
    Department of Safety and Professional Services Medical Examining Board
    1400 E. Washington Ave.
    Madison, WI  53703

Important points to ensure the application is fully completed (not an inclusive list):

  1. On Page 1 of the application, under the Select only one code section, be sure to complete the specialty and the appropriate code. Find the code on Page 7 of the instructions provided in Information for Completing Medicine and Surgery Application.
  2. On Page 2 of the application, under Post-Graduate Training and Fellowships, in addition to previous training, list UWHC as follows with your clinical start month/year: UWHC 600 Highland Ave Madison, WI 53792 XX /2014 to Present
  3. Include with your application materials a copy of your medical school diploma. If you have had a name change since medical school, provide a marriage certificate, divorce decree or other appropriate documentation.
  4. Request a letter of verification of other medical licenses from each state you have been licensed. The letter(s) must indicate your date of birth, license number, date of issuance, and a statement regarding disciplinary actions. The letter(s) must be submitted directly to the DSPS from each state’s licensing board (see mailing address on the first page).
  5. Do's: Request an official transcript from NBOME. Access your NBOME account www.nbome.org , search on Transcript Request, and request the Endorsement of Certification/Official Transcript. Transcripts must be mailed directly to the DSPS (see mailing address on the first page).
  6. Foreign-trained graduates: Request documentation for Endorsement of National Boards 1 & 2 for ECFMG Certification and Step 3 of USMLE. From the ECFMG website under On-Line Services, request a status report that can be sent to the DSPS. ECFMG needs to send the documentation directly to the DSPS (see mailing address on the first page). Note: There is no fee for certification requests from ECFMG.
  7. Foreign-trained graduates: Include a copy of your ECFMG certificate with your application materials.

Temporary Educational Permit

  • Cost: $10 fee is payable by personal check to: Wisconsin Dept. of Safety and Professional Services
  • Renewal: Annual renewal
  • Limitations: This is a temporary license. You may not use a DEA number or do any moonlighting.

To Access the Application

  1. Go to the Wisconsin Department of Safety and Professional Services website
  2. Select Application Forms.
  3. Select Health Professionals.
  4. Select Physician.
  5. Select Licenses/Permits/Registrations/Application Forms.
  6. Select and print the Application for Temporary Education Permit (TEP) and the Convictions and Pending Charges, if applicable.
  7. The GME Office will complete the Affidavit of Hospital Authority when you send your application packet to us.

To Complete and Submit the Application

  1. On Page 1 of the application, under Post-Graduate Training and Fellowships, in addition to previous training, list UWHC as indicated with your clinical start month/year: UWHC 600 Highland Ave Madison, WI 53792 XX /2014 to Present
  2. Page 4 will need to be notarized before inclusion with application materials.
  3. Include the following documents with your application materials:
    • A copy of your medical school diploma with translation if applicable.
    • Name Change: If you have had a name change since medical school, provide a marriage certificate, divorce decree or other appropriate documentation.
    • ECFMG Certificate, if applicable
  4. Mail the TEP application materials, to the following address:

    Graduate Medical Education, UW Hospital and Clinics
    600 Highland Ave, H4/831-8320
    Madison WI 53792-0001

Limitations: This is a one-year temporary education permit until you obtain a full Wisconsin license.

 

DEA

 

The GME Office pays for all DEAs, initial and renewal fees after receiving their full license. DEAs requiring renewal in the last year of residency will be reimbursed at a pro-rated amount.

 

On-Call Meals and Rooms

 

On-Call Meals

  • In House: When residents are required to be on-call at UW Hospital and Clinics overnight, meal cards are provided with an amount to help cover the cost of an evening meal and/or breakfast the following day.
  • Home Call: Residents who are on-call from home and required to be in the hospital during the night and are unable to return home are provided with a meal card to help cover the cost of a meal.
  • Food Lounge: The hospital delivers food to the House Staff Work Room (F5/606) every evening for the residents who are on-call and are unable to obtain an evening meal.
  • Meriter, St Mary's and Veterans Administration Hospitals: These hospitals provide meals, with limits established by the individual hospital.

On-Call Rooms

On-call rooms are provided for programs required to be in the hospital overnight. A work room with a television, refrigerator, microwave and computer is available (F5/606). 
 

Parking and Transportation

 

The Graduate Medical Education (GME) Administrative office manages the purchase and distribution of parking permits to each accredited residency program. The GME office discounts the final cost of the permits. Parking is assigned on an annual basis for the parking year that runs from September 1 – August 31 every year. Madison Metro bus passes are available at no cost.

Parking Lot Locations (pdf)

 

Jumpstarts

Is your vehicle not starting? Valet will jump vehicles Monday-Friday, 5am-7pm. At any other hours, contact the security office at E6/206 across from the hospital information desk. The security office is equipped with a jump pack that will assist most vehicle batteries.

 

Shuttle Service

There is a shuttle service available every 10 minutes from Lot 76 to the hospital and University Station between the hours of 6-9am and 3-6pm.

 

Vacation

 

UW Hospital and Clinics residents are entitled to 3 weeks (21 days including weekends or 15 days not including weekends) paid vacation per year. When the resident is leaving UW Hospital and Clinics permanently, accrued vacation entitlement must be used prior to termination.

 

Additional Information

 

House Staff Work Room

This lounge is open 24 hours a day and contains a television, refrigerator, microwave and computer. Food is delivered in the early evening for those unable to leave the patient floors.

 

Merck Loan

An emergency loan is available to all resident for $1,000 at 2% interest for one year. This can be applied for with an easy application and no credit check. It is automatically deducted from their paychecks on either a monthly basis (10 months) or paid in one lump sum.

Membership on Medical Staff Committees

Residents have voting representation on the UW Hospital and Clinics Medical Board and it committees. These representatives are selected jointly by the Chair of the Medical Board and the President of the House Staff Association.

 

Ombudsperson

The Ombudsperson is available to serve as a neutral, independent and confidential resource, for faculty, Residents and students, for dealing with conflicts with your colleagues that arise during the course of your training. The ombudsperson can listen to your concerns, clarify procedures, discuss options and when appropriate, may act as an intermediary.

Scrubs and Lab Coats

Scrubs are distributed through scrub machines - return a set, and take out a set - system.

 

The GME office provides three lab coats each training year. 

UW-Madison Campus Photo ID

The University of Wisconsin affiliate photo ID allows residents to access library services and recreational facilities on the UW campus. The ID also qualifies for discounts at various local businesses. Additional information (pdf)